Spring Undergraduate Commencement Ceremony
11 a.m., May 10, 2008

Information for Faculty and Administrative Associates

Faculty Participation: The Commencement Committee encourages faculty to participate. College deans will poll department chairs to determine the number of participants to provide an accurate count of required seats.

Administrators and Trustee Participation: Members of President's Cabinet, administrative associates and trustees planning to participate in the academic procession should contact Dr. Peter M. Gigliotti, Commencement Committee chair, at ext. 1202 no later than Friday, May 2.

Cap and Gown: Faculty members who wish to order academic regalia are asked to contact the University Store at ext. 1600 from on-campus or 477-1600 from off-campus.

Diploma Presentation:
If you want to present a diploma cover to a family member who is graduating, please contact Dr. Gigliotti at ext. 1202 or via e-mail at pmgigl@ship.edu by May 2.

Guest Admission: No tickets are required for guest admission. Participants who wish to bring a guest may obtain a ticket for reserved seating in the stadium from Ann Richards, Office of University Communications and Marketing, ext. 1202, by May 2.

Guest Arrival: Stadium gates open at 9 a.m. Light refreshments will be available. Refreshment stands also will be open to purchase cold drinks. Please have your guests arrive in time to be seated by 10:45 a.m. The academic procession begins promptly at 11 a.m.

Robing: Faculty and administrative associates will robe by 10:30 a.m. in the Red Raider Locker Room under the north end of the grandstand. Trustees, platform party and selected others will robe in the Sports Medicine Center. Enter using the tunnel entrance at either end of the grandstand.

Academic Procession: The academic procession will form at 10:45 a.m. and start promptly at 11 a.m. The mace bearer will lead the processional followed by the graduating class, faculty, administrators and the platform party. The recessional will be led by the mace bearer followed by the platform party, administrators and faculty. Since students will not recess, faculty who wish to remain to meet with graduates should step aside to allow other faculty to continue off the field.

Special Note on Provisions for Inclement Weather: Information about commencement will be available on Hotline at 477-1200. In the event of inclement weather, information will be placed on Hotline beginning May 9 and will be updated as needed. Final information will be available at 7:30 a.m. May 10. In the event of inclement weather, commencement will be held indoors in two separate ceremonies based on the colleges. Members of the John L. Grove College of Business, and the College of Education and Human Services will participate in the 11 a.m. ceremony. Members of the College of Arts and Sciences will participate in the 3 p.m. ceremony. Both ceremonies are in Heiges Field House.

In case of inclement weather, the decision to move indoors will be made by President Ruud as soon as he can, possibly Friday, May 9, to allow time to notify graduates and the public. In the event of inclement weather, faculty participants are asked to robe at least 30 minutes prior to the start of their respective ceremonies.

Should you have any questions concerning your participation in the ceremony, please call Dr. Gigliotti at ext. 1202 or via e-mail at pmgigl@ship.edu.